Payments Sent To The Bank From The Payroll

As an alternative to printing cheques you can send the funds directly to the employee's account through your bank. There are a variety of services available from the banks to do this. The original method used was through EDI. The function to Transfer Payments to the Bank is the same in the Payroll no matter which service is used. The steps to complete the link to various bank services will vary. The process described below is for transfer to the bank via a personal computer link.

The Payroll Transfer

From the Payments Processing menu(PAYPD), select Transfer Payments to the Bank(option 26). Select the Department and the Pay Period to be transferred. Currently only one department and pay period combination can be transferred in one pass. The job creates transactions in a file called PRBKDDS in the Payroll Database library(e.g. CO08PR).

From AS/400 to PC

The option described here uses the Transfer utility of Client Access. The process begins at the point that the personal computer is running and it is connected to the AS/400.

• Start a Client Access session.
• Sign on the AS/400.
• Select the Transfer option from the menu bar of the Client Access session.
• Select the Receive File from Host option from the pop-down menu.
• Enter the Library and File Name on the AS/400. e.g. CO08PR/PRBKDDS, or COERPR/PRBKPDS
• Enter the PC File Name. e.g. /BANK/PRBKDDS
• Select Details. Set it to Create new file, or Overwrite existing file as is appropriate. Leave File type a ASCII Text. Do not Save transfer definition. OK to complete the Details.
• Transfer data from AS/400.

The file created here is now ready to be transmitted to the Bank.

Transmit to the Bank

Use the procedure for transmitting PC Payments that is provided by your bank.