This is the comprehensive Employee update. The update is sectioned to parallel the database for the employee. Each database unit has a separate update screen. The common access path is through the Employee Services menu option 3.
The Payroll shares addresses with other applications through the Address database. An employee is linked to his home address through the Address Key shown here. The address label and the Home phone number are shown beside the Address Key. The Name on the label often looks like a combined form of the Surname, First Name, and Middle Name. In fact, they are updated independently.
The phone number used for the employee. If it is blank, the Home phone number from the Address is often used as the default.
The Employee Status limits what functions the employee can be used for. Active employees usually have a status of A. When an employee is terminated the status is set to I, which makes the employee inactive for input but he is still available for other purposes. If the status is set to T the employee does not appear to be available for any function, however the record remains on the file.
Initial implementation supports one assignment per employee, even though the database can support multiple assignments. Use F19 on the Employee Update.
The UIC Class is used first to define if the assignment, and therefore the employee, is subject to EI assessment. Secondly, it defines what class of work is involved for assessing premiums. UIC Class N is for those who do not pay UIC premiums. Other UIC Classes define the rate at which EI premiums are assessed.
The CPP Class defines if the assignment, and therefore the employee, is to pay into Canada Pension.
The Payroll system describes the employee in categories which are useful for reporting. There is a need to have other information readily available about the employee which has no predefined structure. The Narrative provides this support. The Narrative is a link to word processing to update a document associated with the employee. Use F13 on the Employee Update.