Dictionary of Terms

The following is a list of some of the terms that appear in the Accounts Payable system.

Backup

To create a copy of all the data for an application.

Cheque Number

The control number assigned to one payment at cheque generation. The list of invoices for one payment can span several cheque forms.

Entry

To create new transactions or records.

Form Number

The control number assigned to one cheque form by the printer.

Location

A group of suppliers assigned to one office. It is made up of a group of Territories. Locations can be grouped into Regions.

Posting

Transferring records from the updatable assembly area to the permanent history.

Region

Most general grouping of suppliers. It is made up of Location and Territory groupings.

Territory

A group of vendors assigned to one purchasing agent. It is the smallest grouping of suppliers. Territories can be grouped into Locations, then Locations into Regions.

Update

To change existing transactions or records.