Reports

All reports can be produced separately by selecting them from one of the report menus. Some reports are also an integral part of other system functions like month-end processing. The reports listed below are available to all users. Some installations may have additional custom reports.

Detail By Account

To produce a report of detail transactions by G/L account. The report also shows beginning and ending balances for the period selected.

  1. Enter Year and Period range. Starting period defaults to 1 and the ending period to 12. The starting period becomes the ending period if it is after the ending period entered.
  2. Enter the first and last Account Numbers to be reported or leave the Start account number blank to process all accounts.
  3. Optionally, you may be able to choose to include Inactive accounts:
    YES - lists all accounts whether or not there are transactions in the report period.
    NO - lists only accounts with transactions in the report period or a year-to-date balance at the end of the report period.

Chart of Accounts

To obtain a printout of the Chart of Accounts. Select a range of accounts to print. If the starting Account Number is blank all accounts are printed.

Trial Balance - Basic

To print a list of accounts with associated balances for this year, last year and budget.

  1. Enter the Year and Period Number. It must be a valid period.
  2. Choose either to print balances for the selected period only or for year-to-date.
  3. Enter the first and last Account Numbers to be reported or leave the START account number blank to process all accounts.
  4. Optionally, you may choose to include Inactive accounts.

Comparative Trial Balance

The set up to print the Comparative Trial Balance is identical to that of the Trial Balance. The reports differ in what columns are presented. The Comparative Trial Balance presents both current period and year-to-date total sets. Each total set includes one column for each of budget, actuals, and actuals last year. The amounts are signed rather than appearing in different columns as on the Trial Balance.

Subsidiary Ledgers

The set up to print a Subsidiary Ledger is identical to that of the Detail of Accounts. It should be noted that only accounts that contain non-blank entries in the lowest selected account level within the ranges of accounts to be reported will actually appear on the report.